Wedding coordination
Many people aren’t quite sure what exactly wedding coordination is, or if they need it. Let me help you out! If you don’t want yourself, your mom, your bestie, AND your neighbor to all spend the morning of your wedding ironing tablecloths, lighting 400 candles, troubleshooting a broken-down bus, or taking phone calls from your late caterer while you’re in the makeup chair, the short answer is YES, you need some help coordinating your big day!
My wedding coordination services are a wonderful option for those couples who want to be involved in the planning of their wedding, but need some help ironing out the logistics in the months beforehand as well as feet on the ground to bring it all to life on the wedding day itself. You book the vendors you’re excited to work with, share your dreams (and Pinterest boards) with me, and I will literally take care of the rest. This ensures that your day runs super smoothly, and that you can spend your wedding focusing on what matters most: having the best day ever with the love of your life.
I can’t imagine showing up to your wedding without having spent months learning about you, your story, your loved ones, and your dreams for your big day. For this reason, I begin working with all of my clients roughly two months out from the wedding date instead of offering true “day-of” coordination. I recommend booking between 4-12 months out from your wedding–– the sooner the better!
Below, you can find a basic outline of some of the things you can count on me for in the months leading up to your wedding as well as on the day of itself.
The investment associated with my wedding coordination services is typically $2,200,
but a final quote will be provided after our consultation.
Leading up to your wedding day:
Complementary consultation
3-ish check-ins, which can be in person or over Zoom:
Required: Timeline meeting (1.5-2 months out)
Required: Site visit with proposed timeline in hand
Final touches check-in (2 weeks out)
As needed: chats regarding updates, details, troubleshooting
Creation of a totally custom wedding timeline, including a detailed morning-of/getting ready schedule, rehearsal schedule, etc. (if relevant)
Serving as a point of contact with vendors, family, and wedding party regarding timeline
Confirming day-of details with vendors; creating vendor load-in/load-out timelines
Sharing venue policies with vendors and collecting their ROIs
Generous availability over text and email
On the big day:
I will be your eyes and ears on your wedding day, so that you can focus on what really matters!
Complete coordination of wedding day
12+ hours of undivided attention on your big day– I will almost always be the first person to arrive and last person to leave your venue
Overseeing setup and vendor load-in and load-out (if load-out occurs on wedding day)
Serving as the point person for all vendors
Implementing, following, and adjusting timelines as they unfold
Ensuring DJ/emcee communicates event cues at appropriate times
Ensuring must-have photos are captured and communicated in advance
Setting up decor and details – guest book, programs, menus, favors, etc.
Troubleshooting any setup issues as they arise
Attending to all of your guests and vendors with respect and care
Directing ceremony procession (if relevant)
Lining up wedding party and cueing for reception entrance (if relevant)
Distributing vendor gratuities as instructed on your behalf
Providing day-of emergency kit– hot glue, stain remover, tampons, zip-ties, you name it
Collecting personal/abandoned items to be returned to you after the wedding
Ensuring your gifts are safe and sound, and collected by designated person at the end of the celebration
Coordinating and overseeing transportation as needed
You ready to lock in?!
If all of this is sounding good to you (yay!) let’s talk booking!
First, please send me an inquiry through my contact form linked below. I will get back to you within 48 hours to let you know if your date is still open in my books, and to schedule a consultation.
Shortly after our consultation, I will send you a proposal outlining how I can help you with your wedding. This will include a custom quote reflecting any add-ons discussed such as assistants, extra time, crafting projects, vendor procurement, etc!
If we decide to work together (woohoo!) I will loop in someone from my team to send over a contract, process your deposit, and officially get your wedding in the books!
Ready to dive in? I can’t wait to hear from you!